Custom fields are extra fields that you can create in Elephant Trax to save additional information about your boxes or items.

For example, you may want to save details such as serial number, warranty expiry date, purchase date, storage instructions, owner name, fragile item note, or model number.

Custom fields give you more flexibility because you can decide what type of information is important for your inventory.

For example:

• If you are storing electronics, you may want custom fields for Serial Number, Model Number, and Warranty Expiry Date.
• If you are storing business inventory, you may want fields for Owner Name, Department, or Asset ID.

If you are storing fragile items, you may want a field for Handling Instructions or Fragile Item.

To create a custom field, go to the Settings page in the Elephant Trax app and select the Custom Fields option.

From there, choose the option to add a new custom field. Enter the field name and select the field type based on the information you want to store.

For example, you can create:

• Serial Number as a text field
• Warranty Expiry Date as a date field
• Estimated Value as a number or decimal field
• Storage Instructions as a long text field

You may also choose whether the custom field should apply to boxes, depending on how your app version supports custom field setup.

After saving, the custom field will be available when creating or editing the related box.

Elephant Trax may support different types of custom fields so you can store information in the right format.

Common custom field types include:

• Short text — for names, labels, serial numbers, or model numbers
• Long text — for notes, instructions, or descriptions
• Number — for quantity, asset number, or simple numeric values
• Decimal — for price, estimated value, or measurements
• Date — for purchase date, warranty expiry date, or reminder dates
• Phone — for contact numbers
• URL — for website links, product pages, manuals, or receipts
• Email — for owner, supplier, or contact email addresses

Choosing the correct field type helps keep your inventory information organized and easier to search later.

Yes. You can add custom fields to boxes if you want to save extra box-level information.

Box-level custom fields are useful for information that applies to the whole box, not just one item.

Examples include:

• Storage instructions
• Box owner
• Handling notes
• Fragile box
• Client name
• Storage zone
• Shelf number
• Moving priority
• Box condition

For example, if a box contains fragile decorations, you can add a custom field called Handling Instructions and enter “Open carefully” or “Keep upright.”

Yes. You can add custom fields to items if you want to save extra item-level information.

Item-level custom fields are useful when each item needs its own specific details.

Examples include:

• Serial number
• Warranty expiry date
• Purchase date
• Model number
• Estimated value
• Product link
• Receipt link
• Item condition
• Owner name
• Insurance notes

For example, if you are saving a laptop, you can add custom fields for serial number, model number, purchase date, and warranty expiry date.

To edit a custom field, go to the Settings page and open the Custom Fields section.

Select the custom field you want to update. You may be able to change details such as the field name, field type, or where the field is used.

After making your changes, save the updated custom field.

Before editing a custom field, review it carefully. Changing a field name or type may affect how existing information appears or is used in your inventory.

To delete a custom field, go to the Settings page and open the Custom Fields section.

Select the custom field you want to remove and choose the delete option. The app may ask you to confirm before deleting it.

Before deleting a custom field, make sure you no longer need the information saved in that field. Deleting a custom field may remove or hide the related information from your boxes or items.

If you delete a custom field, the information saved under that field may no longer be available in your box details.

For example, if you delete a custom field called Warranty Expiry Date, any warranty dates saved under that field may be removed or no longer visible.

Before deleting a custom field, we recommend checking whether any boxes are using it. If the information is important, consider saving or exporting it before deleting the field.

Yes. Custom fields are perfect for saving warranty, serial number, purchase date, value, and other important inventory details.

For example, you can create custom fields such as:

• Warranty Expiry Date
• Serial Number
• Purchase Date
• Purchase Price
• Estimated Value
• Model Number
• Receipt Link
• Insurance Value
• Product Manual Link

These fields are especially useful for electronics, appliances, tools, office equipment, business inventory, and valuable household items.

Here are some useful custom field examples for home inventory:

• Serial Number — useful for electronics, appliances, and tools
• Warranty Expiry Date — helps track warranty coverage
• Purchase Date — records when you bought the item
• Estimated Value — useful for insurance or personal records
• Model Number — helps identify exact product details
• Storage Instructions — useful for items that need special care
• Fragile Item — helps mark items that should be handled carefully
• Owner Name — useful for family, shared storage, or client inventory
• Receipt Link — useful for saving proof of purchase
• Product Manual Link — useful for appliances or electronics
• Condition — such as new, used, damaged, or needs repair
• Moving Priority — useful during packing or moving projects

Using custom fields helps you create a more complete and organized inventory, especially when you want to track important details beyond basic item names and photos.