AV & Event Equipment Tracking

Never Lose
Cables or Gear Again with
Smart QR Codes

Built for fast-moving, mobile event teams. Use QR code scanning to track AV cases, cables, and production gear in seconds—anywhere

XLR Cables

Case B, Section 2

Audio Case #12

All items present

Never Lose Track of
Your Event & AV Equipment Again

These challenges can affect event and AV teams everywhere

Identical Cases

Gear packed into identical cases

Missing Cables

Missing cables delay setup

Fast Turnarounds

Fast load-in and load-out leave no time for checks

Spreadsheets Fail

Spreadsheets fail in the field

Incomplete Returns

Equipment returns incomplete

Case-Level

Instant

Visibility

Elephant Trax enables case- level tracking with QR scans

Each gear case has a QR code attached that is linked to a digital checklist. When the team scans the QR code on-site, a complete list of all items inside the case instantly appears on the screen – easy to access information. This allows verification to be completed in seconds, saving time and significantly reducing the chances of errors or missing items.

How Does It Work?

Three Simple Steps to Organize Your Events & AV Equipment Tracking

Get QR Labels or Print your own

Key Features for AV Teams

Everything you need to organize your move

QR Case Tracking

Every case gets a scannable code

Bulk Assignment

Assign multiple items to kits at once

Mobile-First Scanning

Works on any smartphone camera

Shared Crew Access

Let your whole crew verify gear

Downloadable Inventory

Export reports for clients and records

Benefits of Smart Storage app for Event & AV Teams

“We used to lose $2,000+ in cables every quarter. Now our crew verifies every case in under a minute. Game changer.”

Tony Chen

Production Manager, SoundWorks Events

Track, Manage Every Piece of AV Equipments

You can also upgrade your AV team’s system by adopting a solution that makes gear tracking simple and organized. Join AV teams who have streamlined their gear tracking.

Works on iOS, Android, and Web. Perfect for classrooms of any size.

For AV Teams

Run smoother events
with less stress

Join AV teams who have streamlined their gear tracking. See the difference ElephantTrax can make for your productions.

Works on iOS, Android, and Web. Perfect for crews of any size.