How to Use Custom Fields for Boxes in Elephant Trax
ElephantTrax now gives you more flexibility with Custom Fields for boxes. This feature allows you to create your own fields and save extra information about your boxes, bins, trunks, or storage containers.
Custom Fields are useful when the default box details are not enough and you want to store information that matches your own organization style.
What are Box Custom Fields?
Box Custom Fields are additional fields that you can create and attach to a box.
For example, you may want to add:
- Storage location
- Room name
- Box priority
- Moving date
- Box condition
- Client name
- Storage instructions
- Fragile item note
- Pickup date
- Delivery location
- Any special note
This helps you organize every box with more useful details.
Why use Custom Fields for boxes?
Every user organizes boxes differently. Some users only need a box label and QR code, while others need more detailed information depending on their home, move, storage unit, or business workflow.
With Custom Fields, you can make Elephant Trax match your own process.
For example:
- If you are moving, you can add fields like Destination Room, Moving Date, and Priority.
- If you are using Elephant Trax for storage, you can add fields like Storage Unit Number, Shelf Location, or Box Condition.
- If you are a professional organizer, you can add fields like Client Name, Project Name, Room, or Special Instructions.
What type of Custom Fields can I create?
Elephant Trax supports different field types so you can save information in the right format.
You can create fields such as:
- Text Field – for short details like room name, client name, or box type
- Long Text Field – for notes, descriptions, or special instructions
- Number Field – for box number, shelf number, or priority number
- Decimal Field – for estimated box value, weight, or measurements
- Date Field – for moving date, storage date, pickup date, or expiry date
- Phone Field – for contact numbers
- URL Field – for website links, document links, or reference links
- Email Field – for client email or contact email
Where can I use Box Custom Fields?
You can use Custom Fields when adding or managing a box in Elephant Trax.
Custom Fields help you save extra information about:
- Boxes
- Bins
- Trunks
- Storage containers
- Moving boxes
- Office inventory boxes
- Client boxes
- Storage unit boxes
These fields are connected to the box, not to individual items inside the box.
How Box Custom Fields help you stay organized
Box Custom Fields make your storage system more detailed and easier to manage.
Instead of only adding a box label, category, location, and notes, you can create your own fields based on the information you need.
For example, you can create a field called Fragile to mark whether a box contains delicate items, or a field called Destination Room to remember where the box should go after moving.
When you scan the QR code later, you can see the box details and custom information connected with that box.
Example Use Cases
1.Home Organization
You can add custom box details for seasonal items, kitchen storage, garage boxes, attic boxes, or clothing bins.
Example custom fields:
- Room
- Season
- Box Condition
- Storage Notes
2.Moving and Packing
If you are packing for a move, Custom Fields can help you track where each box belongs and how important it is.
Example custom fields:
- Destination Room
- Moving Date
- Priority
- Fragile Notes
3.Storage Units
If your boxes are placed in a storage unit, Custom Fields can help you remember exactly where each box is stored.
Example custom fields:
- Storage Unit Number
- Shelf Number
- Row Number
- Access Instructions
4.Professional Organizers
Professional organizers can use Box Custom Fields to manage client boxes in a clear and organized way.
Example custom fields:
- Client Name
- Project Name
- Room
- Status
- Special Instructions
5.Business Inventory
Businesses can use Box Custom Fields to track office boxes, equipment containers, records, or warehouse storage.
Example custom fields:
- Department
- Box Owner
- Storage Area
- Archive Date
- Review Date
6.Important Note
Custom Fields are currently available for boxes only. This means the custom information is saved with the box, bin, trunk, or container. It is not added separately to individual items inside the box.
Have more questions about Custom Fields? Check out our Custom Fields FAQs
You can still add item photos, names, keywords, and item details as usual, but Custom Fields are designed to give more flexibility at the box level.
Summary
The Box Custom Fields feature allows you to personalize your Elephant Trax storage system by adding extra details to your boxes. You can create different field types, save important information, and organize boxes in a way that fits your home, move, storage unit, business, or professional organizing workflow.
With Box Custom Fields, Elephant Trax becomes more flexible and helps you manage your boxes with more control and detail.